Transfer of Digitized Audio and Video
For digitized audio and video, the State Archives of North Carolina does not accept DVDs from vendors or other agencies, as we do not have the resources to convert them to our required specifications. Therefore, we require the following specifications for AV material transferred to us:
Film Specifications
- Container: MKV (preferred), AVI (acceptable)
- Codec: FFV1 lossless
- Aspect Ratio: Original
- FPS: Original
- Color Depth: 10 bit
- Audio: 48 kHz
Audio Specifications
Source: Analog
- Container: WAV
- Encoding: LPCM
- Sample Rate: 98 kHz
- Bit Rate: 24 bits per sample
Source: Digital
- Container: WAV
- Encoding: LPCM
- Sample Rate: Source
- Bit Rate: Source
Metadata
For digitized audio and video materials, the State Archives of NC requires all metadata for the digitization project to be included as a CSV file, and all XML metadata to be included as sidecars with the files. See the template CSV files for an example of how these files should be formatted. All incoming digital files should be "bagged" using Library of Congress's Bagger Tool using a SHA-256 hash. The Library of Congress GitHub has more information and provides access to download the tool. The following metadata is required:
Film Metadata
| Chunk | Metadata Field/Tag | Description | Required/Optional | Data Creator | Example(s) |
|---|---|---|---|---|---|
| BEXT | Description | Free text description of file: Title, description, length, original creation date, etc. | Required | Archives | “Bob Scott for Lieutenant Governor” campaign advertisement, 26 seconds, circa 1976 |
| BEXT | Originator | Creator of item Required | Required | Archives | Badgett Sisters |
| BEXT | OriginatorReference | Unique identifier; typically call number | Required | Archives | PC.132 |
| BEXT | OriginationDate | Creation date of file (YYYY-MM-DD) | Required | Vendor | 10/3/2017 |
| BEXT | OriginationTime | Creation time of file (HH:MM:SS) | Optional | Vendor | 9:00:00 |
| BEXT | CodingHistory | Algorithm, sampling frequency, bit rate, file formats, for ALL transformations | Required | Vendor | |
| LIST-INFO | IARL | Location of archival file | Required | Archives | US, SANC |
| LIST- INFO | ICMT | General comments (Digitized file format) | Optional | Archives or Vendor | MKV wrapper |
| LIST- INFO | ICOP | Copyright statement | Optional | Archives | All rights for this interview are held by the State Archives of North Carolina. |
| LIST-INFO | ICRD | Creation date of file | Required | Vendor | 10/3/2017 |
| LIST- INFO | IENG | Producing engineer of surrogate | Required | Vendor | Smith, John |
| LIST-INFO | IGNR | Genre | Optional | Archives | Campaign Advertisement |
| LIST-INFO | IKEY | Keywords (local terms) | Optional | Archives | |
| LIST- INFO | IMED | Original media formats | Required | Archives or Vendor | VHS tape |
| LIST- INFO | INAM | Name/Title | Required | Archives | Bob Scott for Lieutenant Governor |
| LIST- INFO | ISBJ | Subject(s) (Library of Congress Subject Headings) | Optional | Archives | |
| LIST- INFO | ISFT | Software used to digitize file | Required | Vendor | Spirit DataCine, DaVinci Resolve, MAC Terminal |
| LIST- INFO | ISRC | Owner of the item (current) | Required | Archives | State Archives of North Carolina |
| LIST- INFO | ITCH | Producing company of surrogate | Required | Vendor |
Audio Metadata
| Chunk | Metadata Field/Tag | Description | Required/Optional | Data Creator | Example(s) |
|---|---|---|---|---|---|
| BEXT | Description | Free text description of file: Title, description, length, original recording date, etc. | Required | Archives | “Bob Scott for Lieutenant Governor” campaign advertisement, 26 seconds, circa 1976 |
| BEXT | Originator | Owner of the item | Required | Archives | Badgett Sisters |
| BEXT | OriginatorReference | Unique identifer; typically call number | Required | Archives | PC.132 |
| BEXT | OriginationDate | Creation date of file (YYYY-MM-DD) | Required | Archives | 10/3/1988 |
| BEXT | OriginationTime | Creation time of file (HH:MM:SS) | Optional | Vendor | 9:00:00 |
| BEXT | CodingHistory | Algorithm, sampling frequency, bit rate, file formats for ALL transformations | Required | Vendor | |
| LIST-INFO | IARL | Location of archival file | Required | Archives | US, SANC |
| LIST-INFO | IART | Artist (Library of Congress Name Authority File) | Optional | Archives | Petty, Tom |
| LIST-INFO | ICMS | Production Company/Producer | Optional | Archives | Def Jam Recordings |
| LIST-INFO | ICMT | General comments (Digitized file format) | Optional | Archives or Vendor | WAV container |
| LIST-INFO | ICOP | Copyright statement | Optional | Archives | All rights for this interview are held by the State Archives of North Carolina. |
| LIST-INFO | ICRD | Creation date of surrogate | Required | Vendor | 10/3/2017 |
| LIST-INFO | IENG | Producing company of surrogate | Required | Archives | |
| LIST-INFO | IGNR | Genre | Optional | Archives | |
| LIST-INFO | IKEY | Keywords (local terms) | Optional | Archives | |
| LIST-INFO | IMED | Original media formats | Required | Archives or Vendor | Cassette tape |
| LIST-INFO | INAM | Name/Title | Required | Archives | Tom Petty Collection |
| LIST-INFO | IPRD | Original album name | Optional | Archives | Full Moon Fever |
| LIST-INFO | ISBJ | Subject(s) (Library of Congress Subject Headings) | Optional | Archives | |
| LIST-INFO | ISFT | Software used to digitize file | Required | Vendor | Spirit DataCine, DaVinci Resolve, MAC Terminal |
| LIST-INFO | ISRC | Owner of the item (current) | Required | Archives or Vendor | State Archives of North Carolina |
| LIST-INFO | ITCH | Producing company of surrogate | Required | Vendor |
On This Page Jump Links
Off