Digital File Transfer Forms and Instructions

State Agencies

For state agencies seeking to transfer archival digital records:

  1. Contact your Records Analyst.
  2. Confirm your agency’s approval of the current Functional Schedule for North Carolina State Agencies.
  3. Identify the item number for the records you would like to transfer, as found in the appendices of the Functional Schedule as well as on the Records Storage Memorandum sent to your agency’s Chief Records Officer (CRO).
  4. Read our Digital File Transfer Guidance and follow the steps to prepare your records for transfer.
  5. Complete the State Digital Transfer form and send it to your Records Analyst to initiate the transfer process.

Local Agencies

For local government agencies seeking to transfer digital records to be microfilmed for security preservation copies, please see Microfilming Records for Local Governments.

For local health departments seeking to transfer digital disinterment/reinterment permits:

  1. Confirm your agency’s approval of the current Local Health Departments Schedule.
  2. Read our Digital File Transfer Guidance and follow the steps to prepare your records for transfer.
  3. Complete the Local Digital Transfer form and send it to a Records Analyst to initiate the transfer process.

For county tax administrations seeking to transfer eligible digital tax scrolls:

  1. Confirm your agency’s approval of the current County Tax Administration Schedule.
  2. Read our Digital File Transfer Guidance and follow the steps to prepare your records for transfer.
  3. Complete the Local Digital Transfer form and send it to a Records Analyst to initiate the transfer process.

Documents

Off