Digital File Transfer Guidelines

For State Agencies

Digital File Transfer Guidelines will assist with the transfer of electronic records identified for permanent retention to the custody of the State Archives, as prescribed on the agency's approved records schedule. The guidelines provide an overview of best practices for preparing electronic records for transfer, including the most appropriate file names and formats. This document also provides instructions about the tools used for file transfer and the procedures that should be taken to ensure a smooth transfer process. These tools and procedures allow the State Archives of North Carolina to certify the records and files in its repository as true, unchanged, and authentic.

For Local Agencies

For local government agencies seeking to transfer digital minutes for microfilming, please refer to Digital Minutes Transfer Instructions.