Chief Records Officers
State agencies appoint Chief Records Officers (CROs) to represent the agency in records management concerns. This task is usually assigned as an additional duty for a deputy secretary, a special assistant to the secretary, legal counsel, or another department executive with adequate authority and a thorough knowledge of the agency’s records.
The responsibilities of the Chief Records Officer include:
- Coordinating agency requests of the Government Records Section in the Department of Natural and Cultural Resources (DNCR) for records assistance, training, and other consultative services
- Reviewing agency functions and records on a regular basis to ensure coverage by the Functional Schedule for North Carolina State Agencies
- Coordinating agency submission of forms, surveys, and other feedback required by DNCR
- When an approved electronic records policy is in place, authorizing the destruction of paper records that have been scanned
- Providing guidance on the appropriate storage of public records, so they are kept in secure but accessible places
- Participating in the design and implementation of agency electronic records initiatives, to ensure consideration of records management issues
- Assisting in the timely transfer of records to the State Records Center and in securing authorization for destruction of records temporarily stored at the State Records Center that have met their retention requirements
- In cooperation with DNCR, establishing and maintaining a program for the selection and preservation of agency records considered essential to the operation of government and to the protection of the rights and interests of citizens.
Some CROs find it useful to identify additional agency personnel to act as Records Liaisons. Records Liaisons can share unique records and operational knowledge with the CRO and can also assist the agency CRO with disseminating records management information and carrying out records management activities within the agency. The Government Records Section has produced a manual to provide guidance in carrying out the role of Records Liaison.
Chief Records Officers
State Agency | Records Officer | Records Management Analyst |
---|---|---|
Administrative Office of the Courts | Courtney Bailey (919) 890-1344 |
Colin Reeve |
Court of Appeals of North Carolina | Eugene Soar (919) 831-3600 |
Colin Reeve |
Department of Administration | Ellaina Smith (984) 236-0028 |
Francesca Perez Evans |
Department of Adult Corrections | Tonya Sayball (919) 436-3128 |
Mark Holland |
Department of Agriculture and Consumer Services | Jonathan Lanier (919) 707-3010 |
Mark Holland |
Department of Commerce | Vacant | Francesca Perez Evans |
Department of Environmental Quality | William Lane (919) 707-8616 |
Mark Holland |
Department of Health and Human Services | Paul Hogle (919) 715-2632 |
Mark Holland |
Department of Information Technology | Charlotte Clevenger (919) 754-6493 |
Francesca Perez Evans |
Department of Insurance | Meghan Cook (919) 807-6788 |
Mark Holland |
Department of Justice | Lea Tackett (919) 716-6410 |
Mark Holland |
Department of Labor | Carla D. Rose (919) 707-7712 |
Francesca Perez Evans |
Department of Military and Veterans Affairs | Theresa Wright-Bryant (919) 971-2876 |
Colin Reeve |
Department of Natural and Cultural Resources |
Sarah Koonts (919) 814-6876 |
Francesca Perez Evans |
Department of Public Instruction | Blair Rhoades (984) 236-2224 |
Colin Reeve |
Department of Public Safety | Vacant | Mark Holland |
Department of Revenue | Kayla Vann-Arnold (919) 814-1304 |
Mark Holland |
Department of the Secretary of State | Ann B. Wall (919) 807-2230 |
Mark Holland |
Department of the State Treasurer | Laura C. Rowe (919) 814-3851 |
Mark Holland |
Department of Transportation | Stephanie Robinson (919) 707-2817 |
Jason Woolf |
Division of Employment Security | Betty Ann Boyd (984) 236-5974 |
Kayla Leonard |
General Assembly of North Carolina | Anthony Aycock (919) 301-1291 |
Mark Holland |
Housing Finance Agency | Carol Davidson (919) 981-5167 |
Kayla Leonard |
North Carolina Community College System | Tawanda Foster Artis (919) 807-6961 |
Kayla Leonard |
North Carolina State Bar |
Choung Chhan
(919) 706-4243
|
Mark Holland |
North Carolina Supreme Court | Grant Buckner (919) 831-5740 |
Colin Reeve |
Office of Administrative Hearings | Bill Culpepper (919) 431-3067 |
Colin Reeve |
Office of State Human Resources | Beverly Townsend (919) 807-4862 |
Francesca Perez Evans |
Office of State Budget and Management | Marcia Evans (984) 236-0696 |
Mark Holland |
Office of the Governor | Scarlett Hargis (919) 814-2025 |
Rashida Felder |
Office of the Lieutenant Governor | Vacant (919) 733-7350 |
Rashida Felder |
Office of the State Auditor | Neal McHenry (919) 807-7675 |
Colin Reeve |
Office of the State Controller | Carmen Cargill (919) 707-0471 |
Francesca Perez Evans |
State Bureau of Investigation | Angel Gray (919) 662-4500 |
Mark Holland |