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NC Archives »   Government »   Digital Records »   Digital Records Policies and Guidelines »   Sample Electronic Records and Imaging Policy for Use by Local Agencies

Sample Electronic Records and Imaging Policy for Use by Local Agencies

The North Carolina Department of Natural and Cultural Resources requires any agency that images its records or maintains electronic records with retention periods of ten or more years to create and sign an Electronic Records and Imaging Policy. The Electronic Records Policy is designed to be used as a self‐evaluation tool to ensure that electronic records produced by county and municipal agencies are able to be retained for the designated retention period and are created, reproduced, and otherwise managed in accordance with the above guidelines and with other guidance produced by the Department of Natural and Cultural Resources. The Electronic Records and Imaging Policy replaces the former Self-Warranty Form.

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model_erec_policy_final_2019.docx

Sample Electronic Records and Imaging Policy for Use by Local Agencies

Microsoft Word • 896.22 KB - June 08, 2020

Digital Records Policies and Guidelines

  • Archival Process for Data and Image Preservation: The Management and Preservation of Digital Media
  • Best Practices for Cloud Computing: Records Management Considerations
  • Best Practices for Digital Permanence
  • Best Practices for Electronic Communications Usage in North Carolina: Guidelines for Implementing a Strategy for Text and Instant Messages
  • Best Practices for Electronic Communications Usage in North Carolina: Text and Instant Message
  • Best Practices for File-Naming
  • Best Practices for Local Government Social Media Usage in North Carolina
  • Best Practices for State Agency Social Media Usage in North Carolina
  • Checklist for Scanning Contracts
  • Collection Procedures for State Government Web Sites Using Archive-It
  • Conversion of Electronic Records to Microfilm
  • Digital Signature Policy Guidelines
  • DocuSign How-to Guide
  • E-mail as a Public Record in North Carolina: A Policy for Its Retention and Disposition
  • File Format Guidelines for Management and Long-Term Retention of Electronic Records
  • Global Shared Storage Guidelines
  • Guidelines for Digital Imaging Systems
  • Guidelines for E-mail as a Public Record in North Carolina: Tips and Tricks for Using Microsoft Exchange Software to Manage E-mail
  • Guidelines for Maintaining and Preserving Records of Web-Based Activities
  • Guidelines for Managing Trustworthy Digital Public Records
  • Human-Readable Preservation Duplicates
  • Metadata as a Public Record in North Carolina: Best Practices Guidelines for Its Retention and Disposition
  • Microsoft 365: Best Practices and Usage
  • Procedures for Manual Collection of Web-Based Activities
  • Protect Your DVDs and CDs
  • Request for Destruction of Records Reproduced by Electronic Means
  • Sample Electronic Records and Imaging Policy for Use by Local Agencies
  • Security Backup Files as Public Records In North Carolina
  • Standard for Automated Web Site Capture
  • Web Site Content Assessment Table
  • Web Site Description Form

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https://archives.ncdcr.gov/government/digital-records/digital-records-policies-and-guidelines/sample-electronic-records-and