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NC Archives »   Government »   Digital Records »   Digital Records Policies and Guidelines »   File Format Guidelines for Management and Long-Term Retention of Electronic Records

File Format Guidelines for Management and Long-Term Retention of Electronic Records

This document provides detailed information about appropriate file formats for state and local agencies responsible for maintaining electronic records long term. It is a companion document to File Formats for Transfer of Electronic Records to the State Archives of North Carolina, which is intended for agencies transferring records into the State Archives Digital Repository. See the State Archives Digital Repository page for more information about policies and tools for transferring data into the Digital Repository.

Files

file_formats_in-house_preservation.pdf

File Format Guidelines for Management and Long-Term Retention of Electronic Records

PDF • 1.88 MB - September 15, 2017

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File Formats for Transfer of Electronic Records to the State Archives of North …

Digital Records Policies and Guidelines

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  • Best Practices for Cloud Computing: Records Management Considerations
  • Best Practices for Digital Permanence
  • Best Practices for Electronic Communications Usage in North Carolina: Guidelines for Implementing a Strategy for Text and Instant Messages
  • Best Practices for Electronic Communications Usage in North Carolina: Text and Instant Message
  • Best Practices for File-Naming
  • Best Practices for Local Government Social Media Usage in North Carolina
  • Best Practices for State Agency Social Media Usage in North Carolina
  • Checklist for Scanning Contracts
  • Collection Procedures for State Government Web Sites Using Archive-It
  • Conversion of Electronic Records to Microfilm
  • Digital Signature Policy Guidelines
  • DocuSign How-to Guide
  • E-mail as a Public Record in North Carolina: A Policy for Its Retention and Disposition
  • File Format Guidelines for Management and Long-Term Retention of Electronic Records
  • Global Shared Storage Guidelines
  • Guidelines for Digital Imaging Systems
  • Guidelines for E-mail as a Public Record in North Carolina: Tips and Tricks for Using Microsoft Exchange Software to Manage E-mail
  • Guidelines for Maintaining and Preserving Records of Web-Based Activities
  • Guidelines for Managing Trustworthy Digital Public Records
  • Human-Readable Preservation Duplicates
  • Metadata as a Public Record in North Carolina: Best Practices Guidelines for Its Retention and Disposition
  • Microsoft 365: Best Practices and Usage
  • Procedures for Manual Collection of Web-Based Activities
  • Protect Your DVDs and CDs
  • Request for Destruction of Records Reproduced by Electronic Means
  • Sample Electronic Records and Imaging Policy for Use by Local Agencies
  • Security Backup Files as Public Records In North Carolina
  • Standard for Automated Web Site Capture
  • Web Site Content Assessment Table
  • Web Site Description Form

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https://archives.ncdcr.gov/government/digital-records/digital-records-policies-and-guidelines/file-format-guidelines