Local Government Schedules

Local retention and disposition schedules are a tool for the employees of local governments across the state to use when managing the records in their offices.  It lists records commonly found in local governmental offices, and gives an assessment of their value by indicating when (and if) those records should be destroyed. 

These schedules are an agreement between the local government office/department and the Department of Cultural Resources, and as the inventory and schedule that the Department of Cultural Resources is directed by G.S. §121-5 (c) and G.S. §132-8 to provide. 

These schedules must be approved by your governing board before you are permitted to destroy records according to the schedule.  That approval should be made in a regular meeting and recorded as an action in the minutes.  It may be done as part of the consent agenda, by resolution, or other action. Please send a copy of the completed signature page to the Records Analysis Unit, Government Records Section, 4615 Mail Service Center, Raleigh, NC 27699-4615 or fax it to 919-715-3627. If you are unsure whether or not you have approved your schedule, please contact a Records Management Analyst.

If you have an item that not listed on your retention and disposition schedule, please contact a Records Management Analyst. The analyst will help to see if there is an existing item on the schedule that will allow to retain and dispose of the record. If the item cannot be found on the current schedule, the analyst will discuss the nature of the records with to determine if the records have historical value. If the records have historical value, we will discuss the possibility of transferring  the records to the State Archives to be preserved permanently.

If the records do not have historical value, we will ask you to complete a Request and Approval of Unscheduled Records Disposal if the records are not currently created. If the records are an active records series, the analyst will help you develop an amendment to the schedule so that you can continue to destroy the records appropriately.”

Local Retention and Disposition Schedules
Schedule Title Amendments

Alcoholic Beverage Control (ABC) Boards - Issued February 2, 2009

Standard 5 - Personnel Records - Issued November 7, 2014
County Board of Elections - Issued April 4, 2012 Standard 8 - Election Records; Standard 9 - Voter Registration Records - Issued August 19, 2013
Standard 5 - Personnel Records - Issued November 7, 2014
County Management - Issued April 15, 2013 Standard 4 - Budget, Fiscal, and Payroll Records; Standard 11 - Personnel Records - Issued August 28, 2013 and November 7, 2014
Standard 6 - Emergency Services Records - Issued October 1, 2016
County Register of Deeds - Issued October 10, 2012 Standard 2 - Budget, Fiscal, and Payroll Records; Standard 5 - Personnel Records - Issued August 29, 2013 and November 7, 2014
County Sheriff's Office - Issued November 15, 2015 Standard 8 - Program Operational Records: Sheriff Records - Issued October 1, 2016
County Social Service Agencies - Issued January 1, 2016  
County Tax Administration - Issued April 17, 2013 Standard 5 - Personnel Records; Standard 12 - Program Records: Business and Other Tax Records - Issued September 3, 2013 and November 7, 2014
County Veterans Services - Issued November 1, 2004 Standard 4 - Personnel Records - Issued November 7, 2014
DMH/DD/SAS Local Management Entity (LME) - Issued October 26, 2011 Standard 5 - Personnel Records - Issued November 7, 2014
DMH/DD/SAS Local Provider Agency - Issued October 26, 2011 Standard 5 - Personnel Records - Issued November 7, 2014
Local Education Agencies - Issued February 19, 1999 Standard 1 - Administration and Management Records- Issued July 26, 1999
Local Health Departments - Issued September 7, 2007 Item 10 - Tuberculosis Records - Issued November 30, 2009
Standard 5 - Personnel Records - Issued November 7, 2014
Standard 19 - Patient Clinical Records - Issued March 31, 2015
Municipal - Issued September 10, 2012 Standard 4 - Budget, Fiscal, and Payroll Records; Standard 6 - Emergency Services and Fire Department Records; Standard 9 - Law Enforcement Records; Standard 12 - Personnel Records - Issued August 29, 2013; January 5, 2015; and October 1, 2016
Public Hospitals - Issued May 13, 2002 Standard 4 - Personnel Records - Issued November 7, 2014
Public Libraries - Issued October 12, 2009 Standard 5 - Personnel Records - Issued November 7, 2014
Public Transportation Systems and Authorities - Issued April 1, 2006 Standard 5 - Personnel Records - Issued November 7, 2014
Regional Councils - Issued April 15, 2008 Standard 5 - Personnel Records - Issued November 7, 2014
Water and Sewer Authorities and Sanitary Districts - Issued May 1, 2016  

 

Draft Schedules

These schedules are posted to allow local officials an opportunity to review it before it becomes an official retention and disposition schedule.