Online Tutorials

In addition to the face-to-face workshops, the Records Analysis Unit offers online tutorials for state and local agency employees. See the list below for more details.

Functional Schedules for State Agencies

Functional Schedules for State Agencies

This series of four tutorials provides information about the new process for records scheduling at the State Archives of North Carolina.
 

Basics of Public Records Management for State Agencies

Basics of Public Records Management for State Agencies

This introductory tutorial covers the basics of public record laws as outlined in General Statutes 132 and 121. It discusses the regulations for destroying public records, as found in the NC Administrative Code. It also covers the regulations and considerations involved in determining how long to retain public records. Total run time: 8:04

Scanning State Agency Records

Scanning State Agency Records

This video is designed to assist North Carolina state agencies with implementing an imaging program in accordance with the Functional Schedule for North Carolina State Agencies. It discusses the pros and cons of scanning, suggests procedures that need to be in place to make a scanning program be successful, and provides an overview of relevant guidelines and training materials that are available from the State Archives of North Carolina.

Managing Public Records for Local Government Agencies

Managing Public Records for Local Government Agencies

This tutorial takes about 45 minutes to complete. It includes information on the Public Records Law, Records Management, and using the Records Retention and Disposition Schedule. The tutorial also features brief overviews of Electronic Records Management, e-mail, scanning, and disaster preparation.

Public Records & Confidentiality for Local Governments in North Carolina

Public Records & Confidentiality for Local Governments in North Carolina

This two-part online video discusses state laws and statutes which exempt public records from public inspection. Using records that are commonly found in local government offices, it examines how a record's location in your office's organizational structure can affect its confidentiality, and how some laws allow you to release confidential information while others do not. Total run time: 14:18.

Scanning Local Records

Scanning Local Records

This video is designed to assist local government agencies in North Carolina with implementing an imaging program. It discusses the pros and cons of scanning, suggests procedures that need to be in place to make a scanning program be successful, explains when and how to use the Request for Disposal of Original Records Duplicated by Electronic Means, and provides an overview of relevant guidelines and training materials that are available from the State Archives of North Carolina. Total run time: 7:19.

Digital Preservation Tutorials - Digital Preservation Education for North Carolina State Government Employees

Digital Preservation Tutorials - Digital Preservation Education for North Carolina State Government Employees

This State Library of North Carolina site contains many resources related to digital preservation, including online tutorials produced within North Carolina and nationally. Particularly useful is their series on file naming. This brief, 4-part tutorial will help you gain control over your computer files and prep them for long-term preservation by implementing some very basic file naming strategies.

Managing Electronic Public Records: Recognizing Perils and Avoiding Pitfalls

Managing Electronic Public Records: Recognizing Perils and Avoiding Pitfalls

This 45-minute, online workshop is based on the Bits, Bytes, and Backups: The Basics of Electronic Public Records workshop offered at the State Records Center. It will introduce public employees to public records law in North Carolina and its special implications for electronic records. In this workshop you will learn about the laws that govern your records management responsibilities, the unexpected problems associated with electronic records, and basic electronic preservation and access techniques.

Managing E-mail as a Public Record for State Agencies of North Carolina

Managing E-mail as a Public Record for State Agencies of North Carolina

This online tutorial combines an introduction to public records, electronic records, and handling e-mail. Please note, this tutorial is specifically designed for executive branch employees who have their e-mail services through the NC Department of Information Technology. It is also located in the LMS in Beacon. Please access the tutorial in the LMS (NC Learning Center) if you wish to receive transcript credit. The audio will play automatically in Google Chrome. In Mozilla Firefox and Internet Explorer, you will need to press the play button under the slide in order to begin the audio. In all browsers, you must click on Next Page after you have finished listening to a slide.

Sample Electronic Records and Imaging Policy

Sample Electronic Records and Imaging Policy

These videos are designed to assist North Carolina local and state agencies with developing an electronic records and imaging policy. They address all the sections (1-10) of the policy.

Social Media Usage in North Carolina State Government

Social Media Usage in North Carolina State Government

Social Media Usage in North Carolina State Government is a 5 part video series provided on YouTube that explains how North Carolina state government agencies can utilize social media sites to reach citizens in new ways; discusses acceptable use of social media and security concerns; and gives an overview of preservation and records retention of social media as public records.

Microfilming Minutes

Microfilming Minutes

This two-part video introduces local government agencies to the State Archives of North Carolina’s minutes microfilming program. Through this program, the State Archives creates and stores preservation security duplicates of the meeting minutes of local government’s major decision-making boards. Part 1 briefly covers the legal and economic framework of the program. Part 2 explains step-by-step how to prepare and submit original meeting minute books and/or paper copies for microfilming. Total run time: 8:21.