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This document describes the fee-based service that the State Archives is able to offer state and local agencies for converting digital records to archival microfilm for low-cost, long-term storage and access. This service is available for both imaged records and born-digital records. The document above indicates which records are eligible, requirements for submission, and the results agencies should expect.

This document will assist with the transfer of electronic records identified for permanent retention to the custody of the State Archives, as prescribed on the agency’s approved records schedule. The guidelines provide an overview of best practices for preparing electronic records for transfer, including the most appropriate file names and formats. This document also provides instructions about the tools used for file transfer and the procedures that should be taken to ensure a smooth transfer process.

This document serves as a policy guide for the use of electronic signatures. It provides information on the following: State and Federal legislation on the use of electronic records and e-signatures; definition of e-signatures; expectations and goals for instituting an e-signature system; potential challenges including security and privacy; cloud storage; and electronic records management; business and legal considerations

This document serves as a how-to guide for the use of DocuSign® e-signature platform. This guide is specific to the vendor product, DocuSign®.

This document provides detailed information about appropriate file formats for state and local agencies responsible for maintaining electronic records long term. It is a companion document to File Formats for Transfer of Electronic Records to the State Archives of North Carolina, which is intended for agencies transferring records into the State Archives Digital Repository. See the State Archives Digital Repository page for more information about policies and tools for transferring data into the Digital Repository.

The File Formats for Transfer of Electronic Records to the State Archives of North Carolina document provides information about appropriate file formats for transfer of electronic records to the State Archives. It is a companion document to File Format Guidelines for Management and Long-Term Retention of Electronic Records, which is intended for state and local agencies who are maintaining electronic records in-house.

As employees utilize more server space in order to collaborate and created projects, increasingly, they are using shared storage for collaboration and access. This is guidance regarding the value of managing a shared drive, and provides best practice techniques for more efficient management of a shared storage and records.

The five documents above constitute the series "Guidelines for Digital Imaging Systems." This series is intended for state and local agencies considering an imaging (digitization) project and adoption of an imaging system. Published August 2003.

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