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This document serves to provide guidance and best practices to both the creators and the custodians of electronic records who wish to maintain the information over time. 

Verifiable data transfer is a critical component of the State Archives Digital Repository. When data is transferred to the State Archives for preservation in the Digital Repository, the data should be transferred using Bagger or the BagIt command line tool. By transferring data with these tools, we can document that the files you transfer have arrived intact and unchanged.

This document is a topical overview intended to provide information to state and local governments about common cloud computing concerns with regards to their records. Topics included: state agency-specific compliance issues, understanding and negotiating the terms of the service level agreement , performance and monitoring, service interruptions, costs, security and privacy, removing data from the cloud and avoiding vendor lock-in, and e-discovery guidelines.

Electronic records have a life cycle that includes the creation, management, use, and disposition or longer term retention of the digital object. Preserving a digital record throughout this life cycle presents unique challenges for records creators and users.

The document and an additional video series can help make you and your office more efficient with a few simple rules for file naming. Just like paper files, electronic files need to be well-organized and labeled correctly so that they are identifiable and accessible by all employees. This is especially important for government offices in order to comply with legal requirements to ensure the availability, integrity, accessibility, and, if appropriate, the confidentiality of public records.

These best practice documents provide information about legal and appropriate use of social media by state agencies and local government. Responsibilities of PIOs are outlined, and a sample Social Media Policy is provided

These best practice documents provide information about legal and appropriate use of social media by state agencies and local government. Responsibilities of PIOs are outlined, and a sample Social Media Policy is provided

This document provides a list of considerations for state and local government agencies as they negotiate contracts with scanning vendors.

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