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Sample Electronic Records and Imaging Policy for Use by Local Agencies

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The North Carolina Department of Natural and Cultural Resources requires any agency that images its records or maintains electronic records with retention periods of ten or more years to create and sign an Electronic Records and Imaging Policy. The Electronic Records Policy is designed to be used as a self‐evaluation tool to ensure that electronic records produced by county and municipal agencies are able to be retained for the designated retention period and are created, reproduced, and otherwise managed in accordance with the above guidelines and with other guidance produced by the Department of Natural and Cultural Resources. The Electronic Records and Imaging Policy replaces the former Self-Warranty Form.

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