Government Records Section
4615 Mail Service Center
Raleigh, NC 27699-4615
215 N. Blount Street,
STATE ARCHIVES MAILING ADDRESS
State Archives of North Carolina
4614 Mail Service Center
Raleigh, N.C. 27699-4614
STATE ARCHIVES PHYSICAL ADDRESS
109 E. Jones St.
Raleigh, NC 27601
Local Government Schedules
Local retention and disposition schedules are a tool for the employees of local governments across the state to use when managing the records in their offices. It lists records commonly found in local governmental offices, and gives an assessment of their value by indicating when (and if) those records should be destroyed.
These schedules are an agreement between the local government office/department and the Department of Cultural Resources, and as the inventory and schedule that the Department of Cultural Resources is directed by G.S. §121-5 (c) and G.S. §132-8 to provide.
These schedules must be approved by your governing board before you are permitted to destroy records according to the schedule. That approval should be made in a regular meeting and recorded as an action in the minutes. It may be done as part of the consent agenda, by resolution, or other action. Please send a copy of the completed signature page to the Records Analysis Unit, Government Records Section, 4615 Mail Service Center, Raleigh, NC 27699-4615 or fax it to 919-715-3627. If you are unsure whether or not you have approved your schedule, please contact a Records Management Analyst.
If you have an item that not listed on your retention and disposition schedule, please contact a Records Management Analyst. The analyst will help to see if there is an existing item on the schedule that will allow to retain and dispose of the record. If the item cannot be found on the current schedule, the analyst will discuss the nature of the records with to determine if the records have historical value. If the records have historical value, we will discuss the possibility of transferring the records to the State Archives to be preserved permanently.
If the records do not have historical value, we will ask you to complete a Request and Approval of Unscheduled Records Disposal if the records are not currently created. If the records are an active records series, the analyst will help you develop an amendment to the schedule so that you can continue to destroy the records appropriately.”
These schedules are posted to allow local officials an opportunity to review it before it becomes an official retention and disposition schedule.
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